Alamance Community College educational programs are approved by the North Carolina State Approving Agency for the enrollment of persons eligible for education assistance benefits from the U.S. Department of Veterans Affairs (VA). The Veterans Services Coordinator in the Admissions office provides information and assistance to students applying for military education benefits. Students eligible for benefits should follow the procedures outlined below.
- Select an eligible program (any program in the ACC Curriculum Catalog or the BLET program) and apply for admission to the College. Complete all admissions requirements including the submission and evaluation of the official high school transcript and transcripts from all postsecondary coursework.
- Submit an application for veterans benefits online at www.va.gov/education/how-to-apply/. Notify the Veterans Services Coordinator at the College of intent to receive veterans’ benefits. The following documents are required:
- Certificate of Eligibility from the VA or VA Form 22-1995 for veterans with prior training, or
- A printout of available benefits from Ebenefits, or
- A written request to use his/her benefits at Alamance Community College (to be verified with the U.S. Department of Veterans Affairs that the veteran has benefits remaining).
Disabled veterans attending under Veteran Readiness and Employment (VR&E) must have the approval of a counselor at the VA Regional Office in Winston Salem before payment of benefits may be authorized. Veterans who may need academic accommodations in courses must contact Alamance Community College’s Coordinator of Disability Services.
Active Reserve members receiving Tuition Assistance (TA) must be approved by the Army, Navy, or Air Force Reserve Education Office. Courses must be approved prior to the first day of classes. The Veterans Services Coordinator will assist students with the paperwork required for this approval.
Members of the Selected Reserve and National Guard may be eligible under Chapter 1606 to receive education benefits while attending Alamance Community College. Contact the U.S. Department of Veterans Affairs for details.
Depending on the education assistance chapter or program for which a student is eligible, he/she may be responsible to pay tuition at the beginning of the semester and then receive reimbursement at a later date. Veterans are encouraged to apply for financial aid to assist with these potential “upfront” costs. Alamance Community College does not participate in the advance pay program.
Effective January 5, 2021, ACC programs are financially responsible, instead of the student, for benefits paid directly to the College. This is pursuant to the Post 9/11 GI Bill for tuition and fees, as well as advance payments of initial education assistance. As a result of this VA policy change, none of the aforementioned funds will be refunded to students until after the end of each semester.
The amount of TA a student earns is determined on a pro-rata basis of the actual percentage used, with the unused percentage being used to determine how much is refunded. The used percentage will be rounded to the nearest 100th. The remaining percentage is the portion of T.A. that will be refunded to the Military. In order to most efficiently follow this DOD policy, ACC will not bill Federal Tuition Assistance for the tuition portion of charges until the 60% point of the class/ semester. Students are responsible for paying all fees by the published deadline for each registration period.
The current Schedule for Return of Unearned Military Tuition Assistance Funds is posted on the College website at www.alamancecc.edu/financial-aid-site/files/2020/02/Unearned-TA-Policy-Rev.-2019.pdf.
Standards of Progress
Students receiving veterans benefits must conform to certain standards of progress and conduct:
- Maintenance of satisfactory attendance
- If a student is dropped from class and not readmitted, the drop is reported to the United States Department of Veteran Affairs (USDVA) when the drop decreases training time. A total withdrawal will result in termination of all benefits. Retroactive overpayments from the beginning date of the term will be charged unless mitigating circumstances are established by the student and sent to the USDVA.
- Complete withdrawals from the last two previously enrolled semesters is considered unsatisfactory attendance. A student who completely withdraws from the last two previously enrolled semesters will not be recertified during the subsequent semester. Veteran benefits may be reinstated after attending one semester in a decertified status if satisfactory attendance is maintained.
- Appeals to the decertified status must be made in writing to the Director of Enrollment Management using the VA Certification Appeal form found on the College’s website. The appeal must (1) include explanation/documentation regarding the mitigating circumstances that led to the complete withdrawals, (2) include an action plan for success moving forward, and (3) be received at least one week prior to the start of the semester. A decision will be sent to the student in writing within three business days of the appeal.
- Maintenance of satisfactory academic progress
- Students must maintain satisfactory academic progress as defined by the College. At Alamance Community College, students in curriculum programs must achieve a cumulative GPA of 2.0 to be progressing towards/eligible for graduation.
- A student who does not maintain a 2.0 cumulative GPA for two consecutive semesters will not be recertified for veteran benefits until satisfactory academic progress is achieved.
- Appeals to the decertified status from unsatisfactory progress must be made in writing to the Director of Enrollment Management using the VA Certification Appeal form found on the College’s website. The appeal must (1) include explanation/documentation regarding the mitigating circumstances that led to the unsatisfactory GPA, (2) include an action plan for success moving forward, and (3) be received at least one week prior to the start of the semester. A decision will be sent to the student in writing within three business days of the appeal.
- Maintenance of satisfactory conduct
- The USDVA will be notified if a student using veteran benefits is dismissed due to unsatisfactory conduct. In addition to any condition specified as a result of the dismissal, the student must meet with the Vice President of Student Success prior to reentering the College. Recertification for veteran benefits will occur upon recommendation by the Vice President of Student Success.
Credit Hours for Veterans
Listed below is the number of hours required to draw benefits for all eligible programs:
VA payments are based on an individual’s classification according to his/her CREDIT HOURS per semester for all programs.
| Full time |
12 or more credit hours |
| 3/4 time |
9-11 credit hours |
| 1/2 time |
6-8 credit hours |
| Less than ½ time |
1-5 credit hours |
Recruitment and Enrollment of Military Service Members Policy
Purpose & Scope
Alamance Community College will ensure compliance with program integrity requirements consistent with the regulations issued by the Department of Education; ED (34 C.F.R 668.71-668.75 and 668.14) related to restrictions on misrepresentation, recruitment, and payment of incentive compensation. This applies to the educational institution itself and its agents including third party lead generators, marketing firms, or companies that own or operate the educational institutions.
Responsibilities
As part of efforts to eliminate unfair, deceptive, and abusive marketing aimed at Service members. In accordance with federal laws, regulations, and the Department of Defense (DoD) Voluntary Education Partnership Memorandum of Understanding (MOU):
- The college will refrain from providing any commission, bonus, or other incentive payment based directly or indirectly on securing enrollments or federal financial aid to any persons or entities engaged in any student recruiting, admission activities, or making decisions regarding the award of student financial aid.
- The college will refrain from high-pressure recruitment tactics such as making multiple unsolicited contacts, including contacts by phone, email, or in-person, and engaging in same-day recruitment and registration for the purpose of securing Service member enrollments.
November 11, 2019
Return of Unearned Tuition Assistance Funds Policy
Military Tuition Assistance is a U.S. Department of Defense (DOD) program. Tuition Assistance rules vary by branch of service and even vary between different units within the same branch depending on whether the unit is active, reserve, or National Guard. Tuition Assistance covered under this regulation includes assistance paid for by the MyCAA, Army, the Navy, the Air Force, the Marines, and/or the Coast Guard.
Tuition Assistance funds will be applied to tuition costs only.
Tuition Assistance is awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws, the student may no longer be eligible for the full amount of T.A. funds originally awarded. T.A. funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending class. To comply with Department of Defense policy, Alamance Community College will return (or not bill M.T.A for) any unearned TA funds on a prorated basis through at least the 60% portion of the period for which the funds were provided. The ACC Business Office will return unearned TA funds received to the Government on behalf of the student.
The official last date of attendance, as determined by the institution’s attendance records, is used to determine the number of days completed. T.A. benefits will be calculated in the same manner as a Title IV recalculation (percentage based on days attended). Students will still be liable for the cost of their tuition and fees based on Alamance Community College’s regular refund schedule, regardless of the amount of T.A. funds that must be refunded to the Department of Defense. (In instances when a Service member stops attending due to a military service obligation, ACC will work with the affected Service member to identify solutions that will not result in a student debt for the returned portion.)
The amount of TA a student earns is determined on a pro-rata basis of the actual percentage used, with the unused percentage being used to determine how much is refunded. The used percentage will be rounded to the nearest 100th. The remaining percentage is the portion of T.A. that will be refunded to the Military. In order to most efficiently follow this DOD policy, ACC will not bill Federal Tuition Assistance for the tuition portion of charges until the 60% point of the class/ semester. Students are responsible for paying all fees by the published deadline for each registration period.
The schedule for return of Unearned Tuition Assistance is as follows:
4-week Course Withdraw Submitted (20 days)
| Day 1 |
95% |
Return |
| Day 2 |
90% |
Return |
| Day 3 |
85% |
Return |
| Day 4 |
80% |
Return |
| Day 5 |
75% |
Return |
| Day 6 |
70% |
Return |
| Day 7 |
65% |
Return |
| Day 8 |
60% |
Return |
| Day 9 |
55% |
Return |
| Day 10 |
50% |
Return |
| Day 11 |
45% |
Return |
| Day 12 |
40% |
Return |
| Day 13-Day 20 |
0% |
(60% of course is completed) |
5-week Course Withdraw Submitted (25 days)
| Day 1 |
96% |
Return |
| Day 2 |
92% |
Return |
| Day 3 |
88% |
Return |
| Day 4 |
84% |
Return |
| Day 5 |
80% |
Return |
| Day 6 |
76% |
Return |
| Day 7 |
72% |
Return |
| Day 8 |
68% |
Return |
| Day 9 |
64% |
Return |
| Day 10 |
60% |
Return |
| Day 11 |
56% |
Return |
| Day 12 |
52% |
Return |
| Day 13 |
48% |
Return |
| Day 14 |
44% |
Return |
| Day 15 |
40% |
Return |
| Day 16-Day 25 |
0% |
(60% of course is completed) |
8-week Course Withdraw Submitted (40 days)
| Day 1 |
98% |
Return |
| Day 2 |
95% |
Return |
| Day 3 |
93% |
Return |
| Day 4 |
90% |
Return |
| Day 5 |
88% |
Return |
| Day 6 |
85% |
Return |
| Day 7 |
83% |
Return |
| Day 8 |
80% |
Return |
| Day 9 |
78% |
Return |
| Day 10 |
75% |
Return |
| Day 11 |
73% |
Return |
| Day 12 |
70% |
Return |
| Day 13 |
68% |
Return |
| Day 14 |
65% |
Return |
| Day 15 |
63% |
Return |
| Day 16 |
60% |
Return |
| Day 17 |
58% |
Return |
| Day 18 |
55% |
Return |
| Day 19 |
53% |
Return |
| Day 20 |
50% |
Return |
| Day 21 |
48% |
Return |
| Day 22 |
45% |
Return |
| Day 23 |
43% |
Return |
| Day 24 |
40% |
Return |
| Day 25-Day 40 |
0% |
(60% of course is completed) |
10-week Course Withdraw Submitted (50 days)
| Day 1 |
98% |
Return |
| Day 2 |
96% |
Return |
| Day 3 |
94% |
Return |
| Day 4 |
92% |
Return |
| Day 5 |
90% |
Return |
| Day 6 |
88% |
Return |
| Day 7 |
86% |
Return |
| Day 8 |
84% |
Return |
| Day 9 |
82% |
Return |
| Day 10 |
80% |
Return |
| Day 11 |
78% |
Return |
| Day 12 |
76% |
Return |
| Day 13 |
74% |
Return |
| Day 14 |
72% |
Return |
| Day 15 |
70% |
Return |
| Day 16 |
68% |
Return |
| Day 17 |
66% |
Return |
| Day 18 |
64% |
Return |
| Day 19 |
62% |
Return |
| Day 20 |
60% |
Return |
| Day 21 |
58% |
Return |
| Day 22 |
56% |
Return |
| Day 23 |
54% |
Return |
| Day 24 |
52% |
Return |
| Day 25 |
50% |
Return |
| Day 26 |
48% |
Return |
| Day 27 |
46% |
Return |
| Day 28 |
44% |
Return |
| Day 29 |
42% |
Return |
| Day 30 |
40% |
Return |
| Day 31 |
0% |
(60% of course is completed) |
12-week Course Withdraw Submitted (60 days)
| Day 1 |
98% |
Return |
| Day 2 |
97% |
Return |
| Day 3 |
95% |
Return |
| Day 4 |
93% |
Return |
| Day 5 |
92% |
Return |
| Day 6 |
90% |
Return |
| Day 7 |
88% |
Return |
| Day 8 |
87% |
Return |
| Day 9 |
85% |
Return |
| Day 10 |
83% |
Return |
| Day 11 |
82% |
Return |
| Day 12 |
80% |
Return |
| Day 13 |
78% |
Return |
| Day 14 |
77% |
Return |
| Day 15 |
75% |
Return |
| Day 16 |
73% |
Return |
| Day 17 |
72% |
Return |
| Day 18 |
70% |
Return |
| Day 19 |
68% |
Return |
| Day 20 |
67% |
Return |
| Day 21 |
65% |
Return |
| Day 22 |
63% |
Return |
| Day 23 |
62% |
Return |
| Day 24 |
60% |
Return |
| Day 25 |
58% |
Return |
| Day 26 |
57% |
Return |
| Day 27 |
55% |
Return |
| Day 28 |
53% |
Return |
| Day 29 |
52% |
Return |
| Day 30 |
50% |
Return |
| Day 31 |
48% |
Return |
| Day 32 |
47% |
Return |
| Day 33 |
45% |
Return |
| Day 34 |
43% |
Return |
| Day 35 |
42% |
Return |
| Day 36 |
40% |
Return |
| Day 37-Day 60 |
0% |
(60% of course is completed) |
16-week Course Withdraw Submitted (80 days)
| Day 1 |
99% |
Return |
| Day 2 |
98% |
Return |
| Day 3 |
96% |
Return |
| Day 4 |
95% |
Return |
| Day 5 |
94% |
Return |
| Day 6 |
93% |
Return |
| Day 7 |
91% |
Return |
| Day 8 |
90% |
Return |
| Day 9 |
89% |
Return |
| Day 10 |
88% |
Return |
| Day 11 |
86% |
Return |
| Day 12 |
85% |
Return |
| Day 13 |
84% |
Return |
| Day 14 |
83% |
Return |
| Day 15 |
81% |
Return |
| Day 16 |
80% |
Return |
| Day 17 |
79% |
Return |
| Day 18 |
78% |
Return |
| Day 19 |
76% |
Return |
| Day 20 |
75% |
Return |
| Day 21 |
74% |
Return |
| Day 22 |
73% |
Return |
| Day 23 |
71% |
Return |
| Day 24 |
70% |
Return |
| Day 25 |
69% |
Return |
| Day 26 |
68% |
Return |
| Day 27 |
66% |
Return |
| Day 28 |
65% |
Return |
| Day 29 |
64% |
Return |
| Day 30 |
63% |
Return |
| Day 31 |
61% |
Return |
| Day 32 |
60% |
Return |
| Day 33 |
59% |
Return |
| Day 34 |
58% |
Return |
| Day 35 |
56% |
Return |
| Day 36 |
55% |
Return |
| Day 37 |
54% |
Return |
| Day 38 |
53% |
Return |
| Day 39 |
51% |
Return |
| Day 40 |
50% |
Return |
| Day 41 |
49% |
Return |
| Day 42 |
48% |
Return |
| Day 43 |
46% |
Return |
| Day 44 |
45% |
Return |
| Day 45 |
44% |
Return |
| Day 46 |
43% |
Return |
| Day 47 |
41% |
Return |
| Day 48 |
40% |
Return |
| Day 49-Day 80 |
0% |
(60% of course is completed) |
751 Hours Basic Law Enforcement Training (BLET)
| 1-157 hours |
75% |
Return |
| 158-314 hours |
50% |
Return |
| 315-378 hours |
25% |
Return |
| 379-751 hours |
0% |
Return |
Online, Hybrid and blended classes will follow the same schedule as above based on length of class. ACC uses a five-day week calendar.
November 11, 2019
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