Drop/Add Period
The drop/add period for changing student course schedules is designated and announced each semester. Students should see an academic dean or a department head to make changes to their schedule during the drop/add period.
Alert:
Beginning with the first day of classes, students wishing to drop and add classes must do so simultaneously (same session) to avoid a 25 percent administrative tuition charge.
Examples:
- A student drops ENG 111 for 3 credits and adds PSY 150 for 3 credits during the same session. The student will have an “even” exchange for tuition charges.
- A different student drops ENG 111 for 3 credits on the first day of classes. The student changes his mind, returns five minutes later and adds the same or another class. The student would be given a 75 percent refund for the dropped ENG 111 class and then charged 100 percent for the added class, resulting in an additional 25 percent charge, even though maintaining the same credit hours.
Course Withdrawals After the Drop/Add Period
Each semester, a drop/add period for enrolled students to change their schedules begins on the first day of class and extends for a designated period of time (see Drop/Add Period above). A 75 percent tuition refund will be awarded for dropped courses through the 10 percent point of the course.
A student may withdraw from a course after the drop/add period and up until the 80 percent point of the course. After the 80 percent point of the course, the student’s final grade will reflect the earned numerical average of his/her work in the course. Students who have formally dropped a course may not continue attending those classes. Note: An instructor may drop a student from a course for excessive absences (see Attendance Policy).
Procedures: Students may obtain a Drop-Add Form from the Student Forms page under the Quick Links menu on the ACC website. Students should complete the student portions of the form and then send this form to the instructor for each course that they wish to drop. Students should complete the student portions of the form and then send this form to the instructor for each course that they wish to drop. The instructor will electronically sign the drop form and record the appropriate grade. Students should then email the completed form to dropadd@alamancecc.edu.
Alternatively, students may reach out to their instructor directly by email to request to drop the course in writing. The instructor will then fill out the drop form on behalf of the student and email it to dropadd@alamancecc.edu. The student’s email request will serve as the student’s “signature” on the drop form.
Failure to follow this procedure may result in a grade of “F” for courses that the student stops attending. It is the student’s responsibility to ensure that the drop form is completed. Students can confirm through Self-Service that the course has been dropped with a WP (withdrawal-passing).
Course Withdrawals as WE (Withdrawal-Emergency)
Alamance Community College employs a letter grading system to evaluate students’ performance in meeting stated instructional objectives. The College has established a grade of Withdrawal-Emergency (WE). The WE grade will be assigned in cases where students are not able to continue in a course due to documented extenuating circumstances. Examples of extenuating circumstances include, but are not limited to, the following:
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Student illness- communicable disease or other emergency;
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Illness of someone the student provides care for; and
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Financial hardship due to an unexpected emergency
A student may request that the WE grade be assigned in circumstances outside those outlined above.
Please Note: Students’ financial aid eligibility and Satisfactory Academic Progress (SAP) calculation will not be impacted by WE grades.
WE Grade Assignments
The Registrar’s Office will administratively assign the WE grade under the following circumstances:
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A student requests a withdrawal and indicates the reason is related to an emergency. This must be approved by an academic dean;
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A faculty member submits an official withdrawal form for a student and indicates the reason is related to an emergency. This must be approved by an academic dean
Procedures: The request to withdraw from a course using the WE (Withdrawal-Emergency) option must be made in writing to the academic dean through completing the Drop Form Process (see Course Withdrawals After the Drop/Add Period above). The request must include a completed Drop-Add Form and documentation illustrating that the withdrawal is clearly related to an emergency. The Academic Dean will review the request and make a final determination. Students will not have an opportunity to appeal the decision.
Only the Registrar’s Office can officially record the WE grade.
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